Build the future of defense and industrial robotics.
 
FLX Solutions is at a key inflection point: The FLX BOT technology is already proven and the market is responding. We have a high-confidence pipeline of over $18M including an upcoming large pilot order from the Navy. And this is just the beginning. 

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As we scale from early pilots to full commercialization, the CEO needs a force multiplier: someone who can bring order to chaos, turn ideas into action, and help the company operate at the tempo required to capitalize on our momentum.

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This is a hybrid Executive Assistant/Chief of Staff role designed for someone who wants to grow with the company. You'll start as an “Action Officer” handling executive operations such as managing priorities, following up on action items, coordinating meetings, and keeping the trains running on time. As the company grows and you help recruit the team that fills the gaps, the role can evolve into a true Chief of Staff position with strategic ownership and leadership responsibilities.

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We need a doer who brings validated experience from companies that have scaled through funding rounds. Someone who has seen what “good” looks like and can bring those patterns, templates, and operational instincts to FLX. You'll be the CEO's eyes and ears in meetings, his first line of defense against the chaos of a scaling startup, and a trusted thought partner who isn't afraid to push back when something doesn't make sense.

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The right person will thrive behind the scenes. You get satisfaction from making others successful rather than being in the spotlight. You’re the calm one in the middle of a storm. The one who sends the follow-up email after the meeting ends, who knows which fires need to be put out immediately and which ones can wait, and can manage the overall “Gantt Chart” for the company keeping everyone in sync and working towards a common north star goal.

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We need someone who has been on the startup journey before and helped grow a hardware company from seed stage through commercialization and scale, and has experienced the problems we’re solving first-hand.

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Key Responsibilities:

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• Take ideas from meetings, conversations, readings, or late-night brainstorms and convert them into structured projects with clear priorities

• Coordinate, manage, and track ongoing programs, proposals, and company initiatives

• Maintain and distribute prioritized task lists for the team and CEO

• Join calls as the CEO's eyes and ears, capture notes, and convert them into tracked action items

• Manage email triage, scheduling, and follow-ups—be the gatekeeper for the CEO's time

• Update and maintain CRM, company knowledge bases, and institutional knowledge

• Refine and track company KPIs and metrics for success

• Build scalable, repeatable processes that enable the shift from surviving day-to-day to smoother operations

• Jump into whatever business operations tasks are needed to grow the company